INFORMATION NOTICE for customers in EEA

– BGP Meeting

This information notice is issued to data subjects in the European Economic Area (EEA) by BBIX, Inc. located at 1-9-10, Roppongi, Minato-ku, Tokyo 106-0032, Japan (“BBIX”), which controls and processes your personal data in the way described below.

We will process your personal data collected in relation to BGP Meeting in the following manner in accordance with the applicable EU and EU Member States’ regulations on data protection, in particular the General Data Protection Regulation 2016/679 (the “GDPR”).

1.Categories of personal data processed, purposes to process your personal data and its legal grounds

The legal grounds to process your personal data are (1) legitimate interests and (2) consent.

We will not conduct any solely data-based, automated decision-making that produces any legal or similar material effect on you.

As for the personal data marked “required” on the entry form to the BGP Meeting, provision of such personal data is a requirement necessary to participate in BGP Meeting (entering into a contract for participation in BGP Meeting with us), and you will not be able to participate in BGP Meeting if you fail to provide such personal data. Provision of your personal data is not the statutory requirement.

(1) Legal Grounds : Legitimate Interests
We process the following categories of your personal data for the following purposes as it is necessary to do so in order to pursue our legitimate interests (Article 6(f) GDPR):

(2) Purpose and Categories of personal data processed
(i) For managing application for BGP Meeting
(ii) For operation and management of seminars
　 Name
　 AS number
　 Company Name
　 Department
　 Position
　 E-mail address (Office)
　 Status of participation in the BGP Meeting
　 Details of contact about BGP Meeting
(iii) For sending e-mails to you by BBIX with regards to our events
　 Name
　 Company Name
　 Department
　 Position
　 E-mail address (Office)

You have the right to withdraw your consent at any time by sending a request by e-mail. However, your withdrawal of consent will not affect the legality of processing conducted based on your consent before its withdrawal.

2.How long do we keep your personal data?

We will only retain your personal data as long as there is a statutory or legal requirement to do so or in order that we are able to meet the above mentioned purposes. This will usually require us to retain your personal data for a set period of time after any relationship has ended for accounts and records purposes, and we will retain your personal data for at least 1 year.

3.Sources of Personal Data

We obtain your personal data from you directly.

4.Disclosure of Personal Data

We may entrust access to your personal data for the purposes explained in 1. above to the following BBIX affiliates:
– BBIX Hong Kong Pte. Limited
– BBIX Singapore Pte. Ltd.
– BBIX Europe B.V.
– BBIX USA, Inc.
– BBIX Australia Pty Ltd
– BBIX (Thailand) Company Ltd.
– BBIX Philippines, Inc.

When your personal data is transferred outside EEA, we will implement Standard Contract Clauses (according to the GDPR requirements) to ensure a fair and legal use of your data (Article 46.2(c) and 46.5 GDPR).

5.Your rights and requests

You have the following rights for your personal data we collect in accordance with this INFORMATION NOTICE and CONSENT FORM, if the conditions stipulated in GDPR are met:

– Access to personal data: You have the right to be provided full information about your personal data.
– Data correction: You have the right to require that we correct any incorrect personal data of yours.
– Data deletion: You may also have the right to ask us to delete your personal data.
– Restriction on processing of personal data: You may have the right to ask us to restrict the processing of your personal data.
– Object to processing of personal data: You may have the right to object to our processing of your personal data.
– Portability of personal data: You may have the right to receive your personal data in a structured and commonly used format.

To exercise your rights, or if you require further information about how we use your personal data, you may contact us by using the contact details in the 6. Contact Details.

In case you are not satisfied with how we have handled your personal data request or how we obtain/use your data, then you may wish to lodge a complaint by contacting a Data
Protection Supervisory Authority; for example, the Authority of your place of residence within the EEA.

6.Contact Details

For questions or inquiries regarding this privacy policy, please contact the data controller set out below.

BBIX, Inc.

E-mail:bgpmeeting@bbix.net

7.Consent

We hereby request your consent in order to process the personal data of yours for the purposes as explained in 1.(2) above.